Financial services organizations operate under intense regulatory scrutiny, with mandates to maintain detailed records, ensure transparency, and properly govern the use and distribution of material nonpublic personal information (NPI). Regulations such as Gramm-Leach-Bliley (GLBA) and Sarbanes-Oxley (SOX) require strict governance over NPI and personally identifiable information (PII). Auditors must assess internal controls and confirm responsible data usage, yet the reality is complex. Vast volumes of unstructured data – spanning emails, spreadsheets, and documents – make compliance auditing costly and difficult. Manual review of audit logs not only strains resources but can overlook subtle misuse or unauthorized distribution, leaving organizations exposed.
To meet these challenges, organizations must streamline reporting and audit processes while gaining real-time visibility into data activity without driving up operational costs. An intelligent, automated approach to monitoring, analyzing, and governing unstructured data is essential to strengthen compliance, accelerate investigations, and reduce risk across the enterprise.
The Solution
The Audit and Compliance Solution provides end-to-end visibility, control, and assurance over material information across the enterprise. It provides distributed inventory, entitlements audit, and compliance monitoring to help organizations meet regulatory requirements, reduce risk, and ensure proper data usage. The solution’s three integrated components are:
Inventory
Identifies the “what, where, and who” of material information, including its location and usage rights. This forms the foundation for further data collection and can generate reports for audit and compliance.
Entitlements Audit
Aggregates and analyzes rights data for material information, integrating it with business practices to assess proper and improper rights grants. Supports identification of outlier grants, rogue accounts, and generation of rights attestation reports.
Activity Audit and Compliance Monitoring
Provides real-time visibility into the lifecycle of material information, tracking all use and distribution activities. Enables proactive detection and remediation of improper actions, preventing surprises during audits.
Together, these components deliver a comprehensive approach to securing unstructured material information, supporting efficient audits and regulatory compliance.
Conclusion
By leveraging the Audit and Compliance Solution, organizations gain clear insight into who is accessing and distributing regulated information. Streamlined audits are supported through attestations of proper entitlements and proof of controls. Improved analysis combines real-time activity with risk awareness, while reporting is simplified with regulatory-focused summaries for management and auditors. Gaps in compliance are addressed through automated monitoring and interventions that deliver measurable, actionable controls.
To dive deeper, download the solution paper.
