While Enterprise Digital Rights Management technology protects files that every organization works with, it is not necessary for every business. EDRM architecture greatly benefits enterprises that rely on electronic documents not just as the means to share and disseminate information but also to collaborate, whether it be with partners or clients. In an increasingly digital work environment, many international organizations need to collaborate with partners outside their organization, however, this leaves them vulnerable to data leakage.
Whoever a business shares data with it is critical to limit the distribution and use of certain classes of documents to certain groups of users inside and outside the enterprise. One of the primary advantages of electronic documents and data is their ease of movement, but depending on who it moves to this can have a negative effect. Traditional file-sharing systems may work for non-critical files, but it is not worth risking mission-critical documents and data. Data leakage can come from multiple sources, both internal and external, and human error can mean that your files end up in front of the wrong people.
The Enterprise Digital Rights Management system presents a method to send and share data with external users while simultaneously ensuring that that same data does not fall into the wrong hands. It is a digital access control solution that can combat data leakage by going a step beyond encryption, allowing for a robust fine-grain access control method without sacrificing the ability to share and collaborate.
If your enterprise collaborates with external partners, you may worry about how to safeguard the files and documents you are sharing. While partnerships are built on mutual trust and business agreement, data breaches often happen as the result of human error. Enterprise Digital Rights Management technology allows organizations to automate the protection of files and data shared with centrally managed policies. New policies can be added quickly as new business requirement merges or when condition changes to ensure the right users access to the right data. EDRM provides the ability to control, track, and revoke access with the facility to audit and report user access.