NextLabs Email Protection for Exchange Server is designed to enforce policies on the Exchange Server across different platforms and email applications, including Outlook, mobile devices, and Outlook Web App (OWA). The solution determines whether users can send email messages or meeting requests that include attached documents, based on the domain or the individual address of the sender or recipient. This capability enables granular control over distribution of data inside or outside of the company, while still allowing users to send information to authorized and trusted outsiders such as OEM partners, suppliers, system integrators, and press outlets.
Policy administrators can write policies for the Exchange Server that prevents users from distributing a specified class of documents to users at competitors’ domains. In this case, for example, policies can be designed to allow users to send documents only to design and manufacturing contractors – no other recipients. Further, administrators can apply specific obligations for certain types of documents or correspondence when sending that information to specific recipients. For instance, you can automatically encrypt certain information in the attachment, or append a warning text to the subject line or the body of email when sending to a certain class of recipients.
Email applications also allow users to share potentially sensitive information when they create meeting requests. NextLabs Email Protection for Exchange Server can also enforce policies for text and attachments included in meeting requests. The solution should be installed wherever there is concern about data loss from unauthorized actions performed in email applications.