Digital Rights Management, or DRM for short, involves the managing, controlling, and securing data from unauthorized users. Traditional DRM technologies are often associated with the prevention of unauthorized access and distribution of consumer-facing media, such as music, movies, images, and games. However, this concept can also be applied to enterprises to address the data protection needs when collaborating and sharing business-critical data across internal and external stakeholders.   

Generally, securing consumer-facing content and software as such, is much simpler and often does not cause a large-scale loss. This isn’t the case for business-critical data and files, as this needs to be distributed and shared with multiple collaborators, including employees, partners, and customers. A data leak or wrongful disclosure for an enterprise could lead to significant impact and loss to the business. Because of this, organizations need a solution that ensures data remains safe, without sacrificing the ability to efficiently collaborate, share, and edit. DRM protects sensitive enterprise information from unauthorized access, use, and distribution by applying rules to the information distributed in electronic documents.  

How can organizations benefit from DRM technologies? 

  • Protect critical IP, allowing only the right people to have access to data 
  • Ensure data privacy, securing sensitive files while collaborating with supply chain partners 
  • Maintain compliance with regulations such as GDPR, ITAR, SOX, etc.  
  • Ensure segregation of duties to ensure  
  • Keep sensitive data safe during Merger and Acquisition activities 

Monitoring and Tracking Data 

While Digital Rights Management technology is heavily associated with reducing exposure of information risks and preventing data loss when sharing information, another benefit it offers for organizations, is the ability to monitor data usage. The use of central policy management, allows enterprises to know when users attempt to access, edit, or share a file. This level of control helps ensure a tight grip on security controls during the document or file’s lifecycle. 

 

While DRM technology can be used to protect files that organizations work with, it is not necessary for every business. DRM benefits organizations that rely on electronic documents, not just as the means to share information, but also collaborate with partners or cross-border business units.  

For more information on DRM for enterprise use, please view NextLabs’ What is EDRM? video