Document/file encryption can be used as a way to enforce DRM. When team members use on-premises or cloud documents for data transfer, or document share, encryption can prevent documents from being viewed by unintended individuals. This way, if the document gets into the wrong hands, the unintended user will not be able to view it even if they may have access to the folder in which the document is stored.
Additionally, files can be watermarked to ensure file security. Watermarks can be described as a stamp that has been added statically or continuously on the original document in the form of text or an image. When implemented properly, it will prohibit people from disclosing details while helping to track down the leak’s source by dynamically attaching the employee’s identity to the original documents. Applying a watermark on intellectual property is essential in many industries to identify the viewer, the date and time the document was accessed, and to notify them that this version of the document is not the most recent.
With digital rights management technologies, file sharing security can be ensured when sharing files or documents, reducing the risk of unwanted disclosure of information, and it safeguards critical and confidential data.
Watch this video to understand how file security can be enabled for files stored in Cloud using digital rights management (DRM).